Canon TR4700 Fax Setup: A Complete Guide

Canon TR4700 Fax Setup: A Complete Guide

Introduction

The Canon PIXMA TR4700 series is a multifunction printer that includes printing, scanning, copying, and faxing capabilities. While most modern communication happens through email and digital platforms, faxing remains an essential feature for businesses, healthcare institutions, legal firms, and government offices that require secure document transmission.

Setting up the fax function on the Canon TR4700 series requires proper configuration of the hardware and software. This guide provides step-by-step instructions to help you canon tr4700 fax setup for smooth operation.

Understanding the Canon TR4700 Fax Functionality

Before setting up faxing on your Canon PIXMA TR4700, it’s essential to understand the key features and requirements:

1. Key Features of the Canon TR4700 Fax Function

  • Send and receive faxes without a computer.
  • Memory storage for incoming and outgoing faxes.
  • Speed dial for quick access to frequently used numbers.
  • Automatic redialing if the recipient’s line is busy.
  • Adjustable resolution for better fax quality.
  • Fax forwarding to another fax number or email.
  • Error correction mode (ECM) for improved transmission quality.

2. What You Need to Set Up Faxing

Before setting up faxing on your Canon TR4700, ensure you have the following:

  • An active telephone line (analog phone line recommended).
  • A telephone cable (usually provided with the printer).
  • Recipient’s fax number for testing.

If you are using a VoIP (Voice over Internet Protocol) or digital phone line, you may need additional adjustments to avoid transmission errors.

Step-by-Step Canon TR4700 Fax Setup

Step 1: Connecting the Fax Line

  1. Locate the Telephone Line Port

    • At the back of the Canon TR4700, find the telephone ports labeled “LINE” and “EXT”.

  2. Connect the Telephone Cable

    • Plug one end of the telephone cable into the “LINE” port on the printer.
    • Plug the other end into the telephone wall jack.

  3. Optional: Connecting an External Phone (For Manual Dialing)

    • If you want to connect an external phone for manual dialing or voice calls, plug another telephone cable into the “EXT” port and connect it to your phone.

Step 2: Configuring Fax Settings on the Canon TR4700

Once the fax line is connected, follow these steps to set up fax settings on the printer.

  1. Power On the Printer

    • Ensure your Canon PIXMA TR4700 is turned on and the display screen is active.

  2. Access Fax Settings

    • Press the Fax button on the printer’s control panel.
    • Navigate to Fax Settings using the arrow buttons.

  3. Set the Fax Number and Name (Caller Information)

    • Go to User Information in Fax Settings.
    • Enter your fax number and company/personal name.
    • This information appears on the recipient’s fax machine.

  4. Select the Receiving Mode

    • Choose one of the following modes:
      • TEL Priority Mode: Manual answering required.
      • Fax Only Mode: The printer automatically receives faxes.
      • DRPD Mode (Distinctive Ring Pattern Detection): Used if you have separate phone and fax numbers.
      • Answering Machine Mode: Allows an answering machine to pick up calls first.

  5. Set the Fax Transmission Speed

    • If you have VoIP or DSL, lower the speed to 9600 bps to avoid errors.
    • For standard analog lines, leave it at the default 14400 bps.

  6. Enable ECM (Error Correction Mode)

    • This setting ensures faxes are sent with minimal distortion.

  7. Adjust the Ring Count for Automatic Reception

    • Choose how many rings before the fax answers the call.

Step 3: Sending a Fax from the Canon TR4700

Once the fax settings are configured, follow these steps to send a fax:

  1. Load the Document

    • Place the document face up in the Automatic Document Feeder (ADF).
    • If using the flatbed scanner, place the document face down on the glass.

  2. Dial the Recipient’s Fax Number

    • Use the number keypad to enter the recipient’s fax number.
    • If using speed dial, press the corresponding preset button.

  3. Adjust Fax Quality (Optional)

    • Press the Fax Quality button to adjust the resolution:
      • Standard – For basic text documents.
      • Fine – For documents with some details.
      • Super Fine – For high-quality faxes (requires ECM mode).

  4. Start the Fax Transmission

    • Press the Start button.
    • The printer will scan the document and begin sending the fax.

  5. Check Transmission Status

    • A confirmation report prints automatically (if enabled in settings).
    • If the recipient’s fax machine is busy, the Canon TR4700 will redial automatically.

Step 4: Receiving a Fax on the Canon TR4700

The Canon TR4700 can receive faxes automatically or manually.

  1. Set the Printer to Fax Reception Mode

    • Go to Fax Settings and select Fax Only Mode for automatic reception.

  2. Ensure Paper is Loaded

    • Make sure the printer has enough paper to print incoming faxes.

  3. Receiving a Fax Manually (TEL Priority Mode)

    • If using TEL Priority Mode, pick up the phone when it rings.
    • If you hear fax tones, press the Start button on the printer to receive the fax.

  4. Receiving a Fax Automatically

    • In Fax Only Mode, the printer answers calls automatically and receives faxes.

  5. Check Incoming Fax Storage

    • If the printer is out of paper, it will store the fax in memory and print it once paper is available.

Advanced Fax Features on the Canon TR4700

1. Using Speed Dial for Quick Faxing

  • Save frequently used fax numbers to speed dial for faster transmission.
  • Access the speed dial menu and assign numbers to contacts.

2. Fax Forwarding

  • Configure the printer to forward received faxes to another fax number or email.

3. Printing a Fax Report

  • The TR4700 can generate fax transmission reports, which confirm whether faxes were successfully sent or received.

4. Blocking Unwanted Faxes

  • Use the Fax Reject feature to block specific numbers.

Conclusion

Setting up the fax function on the Canon PIXMA TR4700 is simple with the right configuration. By following the steps above, you can:

  • Connect and configure the fax line for proper operation.
  • Send and receive faxes efficiently using different modes.
  • Utilize advanced fax features like speed dial, fax forwarding, and error correction.

With the Canon TR4700, you can enjoy a reliable and efficient faxing experience for both home and office needs.

March 17, 2025
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