Microsoft 365 is one of the most popular productivity suites available for businesses. Packed with tools like Word, Excel, Teams, and Outlook, it empowers teams to work more efficiently. But when it comes to choosing between microsoft 365 business basic and Microsoft 365 Business Standard, how do you decide which is the right fit for your business?
Let’s dive into a detailed comparison to help you make the best choice.
Understanding Microsoft 365 Business Plans
What is Microsoft 365 Business Basic?
Microsoft 365 Business Basic is an entry-level subscription plan designed for small businesses, startups, or individuals needing access to Microsoft’s online services. It provides cloud-based versions of popular tools like Word, Excel, and PowerPoint and focuses heavily on online collaboration tools.
What is Microsoft 365 Business Standard?
Microsoft 365 business standard, on the other hand, is a more comprehensive plan that offers all the features of Business Basic and more. It includes full desktop applications, advanced tools, and additional features for businesses requiring more robust functionality.
Core Features of Both Plans
Both Business Basic and Business Standard offer several shared features, including:
Cloud Storage: 1 TB of storage via OneDrive.
Collaboration Tools: Microsoft Teams for communication, SharePoint for document sharing.
Email Hosting: Professional email addresses using your custom domain.
Security: Built-in protection against threats like phishing and malware.
These core features make Microsoft 365 an essential suite for any business aiming to enhance productivity and communication.
Key Differences Between Business Basic and Business Standard
The primary differences between Business Basic and Business Standard boil down to how and where you can use the tools, along with the additional features provided.
Software Accessibility:
Business Basic: Online-only versions of Office apps (Word, Excel, PowerPoint, etc.).
Business Standard: Includes full desktop versions of Office apps, allowing offline access.
Cloud Storage:
Both plans offer 1 TB of OneDrive storage, but Business Standard users can leverage advanced file-sharing tools.
Advanced Tools:
Business Standard comes with tools like Bookings and Publisher, which are not included in Business Basic.
Pricing and Value
Microsoft 365 Business Basic is priced at approximately $6 per user per month, while Business Standard costs around $12.50 per user per month. While Basic is more affordable, Business Standard offers significantly more value for businesses requiring advanced tools and offline access.
Features Exclusive to Business Basic
Online-Only Apps: Great for businesses operating entirely online or with a limited budget.
Streamlined Tools: Simplified interface suitable for startups or freelancers needing basic productivity tools.
Features Exclusive to Business Standard
Full Desktop Apps: Access to desktop versions of Word, Excel, and PowerPoint.
Additional Tools: Applications like Bookings for scheduling and advanced customer management tools.
Collaboration Tools: Comparing the Two
Both plans excel in offering collaboration tools such as Microsoft Teams and SharePoint. However, Business Standard provides enhanced functionality, like the ability to work on documents offline and sync changes automatically when connected to the internet.
Email and Communication Features
Business Basic includes professional email hosting with a 50 GB mailbox and access to Microsoft Teams for video meetings.
Business Standard expands on this with features like email archiving and a higher level of customization.
Scalability and Flexibility
For businesses planning to grow, Business Standard offers more flexibility with its advanced tools and offline capabilities. Basic is a better choice for those just starting out or operating with limited needs.
Use Cases for Business Basic
Ideal for startups, freelancers, and small teams needing affordable access to Microsoft’s ecosystem.
Perfect for businesses operating entirely in the cloud.
Use Cases for Business Standard
Best for medium-sized businesses or those requiring desktop apps and advanced tools.
Great for industries requiring offline access or extensive scheduling tools.
Security Features in Both Plans
Both plans offer robust security, including encryption, threat protection, and compliance. However, Business Standard provides additional features like email archiving and compliance management.
How to Choose the Right Plan
When deciding between Business Basic and Business Standard, ask yourself:
Do you need offline access to apps?
Is your business primarily online?
Do you require advanced tools like Publisher and Bookings?
What is your budget?
By answering these questions, you can identify the plan that best aligns with your business needs.
Conclusion
Microsoft 365 Business Basic and Business Standard both offer excellent tools for productivity and collaboration. While Business Basic is budget-friendly and suitable for online-only needs, Business Standard provides a more robust package for growing businesses. Evaluate your team’s requirements and choose the plan that aligns best with your goals.
